Files, Folders & Filing Products in Kenya
Bansi Suppliers supports companies, institutions, schools, hospitals, project offices and multi-branch organisations sourcing files, folders and filing products in Kenya.
Requirements can include box files, lever arch files, spring files, manila folders, suspension files and archive boxes for active records, archives and departmental administration.
For accurate quotation, include the file or folder type, size, colour, pack quantity, total quantity, department and delivery location where applicable.
Define the File or Folder Before Quotation
Descriptions such as “file” or “folder” may not fully identify the required product.
Where available, state the product type, size, colour, pack quantity and total quantity.
Where your organisation already uses an approved product, include the preferred brand or product reference in the RFQ.
Where alternatives may be considered, provide the minimum acceptable specification.
Files, Folders & Records Storage Products
Build your office filing requirement from the product groups below.
Box Files
Box files for suitable office, departmental and administrative document storage.
- Required size
- Colour
- Product specification
- Pack quantity
- Total quantity
Lever Arch Files
Lever arch files for suitable active document and departmental filing requirements.
- Size
- Colour
- Specification
- Pack quantity
- Required quantity
Spring Files
Spring files for suitable document organisation and routine office filing.
- Required type
- Size
- Colour
- Pack quantity
- Total quantity
Manila Folders
Manila folders for suitable record organisation, administration and document handling.
- Folder type
- Size
- Colour where relevant
- Pack quantity
- Required quantity
Suspension Files
Suspension files for suitable organised filing and record-management requirements.
- File type
- Size
- Colour
- Pack quantity
- Total quantity
Archive Boxes
Archive boxes for suitable longer-term office and institutional records storage.
- Required size
- Product specification
- Pack quantity
- Total quantity
- Department
State the Required Filing Product Type & Size
Box files, lever arch files, spring files, folders and archive products are different procurement items.
Where the required size is known, include it in the procurement schedule.
If several types or sizes are required, list each one separately with its own quantity.
Include Colour Where It Forms Part of the Requirement
Some organisations may use colour as part of their internal filing structure.
Where a specific colour is required, state it clearly against the relevant file or folder type.
Different colours can be listed separately where quantities differ.
Filing Products for Active Records & Archives
Separate current document-filing requirements from longer-term archive requirements where useful.
Active Office Records
Files and folders used for current administrative and departmental documents.
Departmental Filing
Organise filing requirements by finance, HR, procurement, administration or other teams.
Archive Requirements
Archive boxes and related filing products for suitable longer-term records storage.
Organise Files & Folders by Administrative Team
One RFQ can include products for several departments while quantities remain clearly separated.
Administration
Files, folders and archive products for general administrative records.
Finance
Filing products for suitable finance and accounting records.
Human Resources
Files and folders for suitable personnel and administrative records.
Procurement
Filing products for RFQs, procurement records and purchasing documentation.
Operations
Files and folders for suitable operational documentation.
Project Offices
Filing products for project records, administration and temporary offices.
Consolidate Large File & Folder Requirements
Corporate and institutional filing requirements can involve several departments, branches or locations.
Keep each file or folder type clearly identified with its size, colour, pack quantity and total quantity.
The same RFQ can separate requirements by department, branch or delivery point.
Allocate Filing Products by Branch or Location
Established filing products can be retained while quantities are allocated across several operating locations.
Head Office
Record the central administration requirement separately.
Branch Offices
Allocate file and folder quantities according to individual branch needs.
Departments
Separate products and quantities according to each team.
Project Locations
Include filing products for active project offices where required.
Delivery Destinations
Identify the correct delivery point against each allocation.
One Procurement Schedule
Consolidate the complete requirement within one RFQ.
Standardise Frequently Purchased Filing Products
Organisations purchasing the same files and folders repeatedly can retain established product references.
The approved product type, size, colour, specification and pack quantity can provide the basis for future procurement cycles.
Quantities, departments, branches and required dates can then be updated as needed.
Need Notebooks, Pads or Registers?
Exercise books, spiral notebooks, writing pads, minute books, visitors books and official registers belong to the dedicated notebook and register page.
Need Office Labels or Tags?
File labels, mailing labels and related identification products belong to the dedicated labels page.
Prepare a Clear Files & Folders RFQ
Name the Product Type
Identify the specific file, folder or archive product required.
State the Size
Include the required size where it forms part of the specification.
State the Colour
Include colour where the organisation requires a specific option.
Define the Pack
State the pack quantity or unit of measure where known.
Confirm Quantity
Separate quantities for each filing product or colour.
Clarify Alternatives
State whether the exact specified product is mandatory or alternatives may be considered.
Avoid Common Files & Folders RFQ Errors
Writing Only “File”
Identify the required file type, size, colour and quantity where known.
Mixing Filing Types
Keep box files, folders, suspension files and archive products on separate lines.
Missing Size
Where size forms part of the requirement, include it clearly.
Missing Colour
State colour where a specific colour is required.
Unclear Pack Quantity
Identify whether the requirement refers to units, packs or another measure.
No Department Allocation
Separate larger requirements by department, branch or project.
Need a File or Folder Not Displayed Online?
Send the product name, photograph, brand, size, colour, product reference or available specification for sourcing review.
Continue to the Related Office Requirement
Office Supplies
Return to the main office-supplies procurement hub.
Notebooks & Registers
Notebooks, pads, minute books and official registers.
Office Labels & Tags
Labels and identification products for office and filing requirements.
Desk Accessories
Staplers, punches, paper clips and related document accessories.
Recurring Procurement
Standardise repeat filing products and update quantities each cycle.
Upload Procurement List
Submit an Excel, RFQ, BOQ or complete office stationery schedule.
Files, Folders & Filing Products Kenya – FAQs
Can box files be requested?
Yes. Include the required size, colour, specification and quantity.
Can lever arch files be supplied?
Yes. State the required size, colour, pack quantity and total quantity.
Can spring files be requested?
Yes. Include the file type, size, colour and required quantity.
Can manila folders be included?
Yes. State the required type, size, pack quantity and quantity.
Can suspension files be requested?
Yes. Include the required type, size, colour and quantity.
Can archive boxes be requested?
Yes. Include the required size, specification and quantity.
What details should a filing-products RFQ contain?
Include the product type, size, colour, pack quantity, total quantity and delivery location.
Can filing products be supplied in bulk?
Corporate, institutional, project and multi-branch requirements can be submitted for quotation.
Can several departments use one filing schedule?
Yes. Products and quantities can be separated by department, branch or project.
Can files and folders be reordered regularly?
Yes. Established product specifications can form part of recurring procurement.
Can an Excel filing-products list be uploaded?
Yes. Submit the product types, specifications, quantities and delivery locations through the procurement-list page.
Can a specific file or folder be sourced?
Yes. Submit the available product name, brand, photograph, size, colour or specification through Source for Me.
Request a Files & Folders Quotation
Submit your box files, lever arch files, spring files, manila folders, suspension files and archive box requirements.
Include the product type, size, colour, specification, pack quantity, total quantity and delivery location.
Bansi Suppliers — Source. Supply. Succeed.